Note: A patient is entitled to inspect and copy any records developed or maintained by a health care provider or other person pertaining to the health care rendered to the patient. Medical providers are responsible for providing one free copy of medical records to the first requesting party among the following: employers, carriers, third party adjusting agencies, and rehabilitation nurses. Certification (if request is NOT patient or patients personal representative) : $8.69 per request, Paper: Code 165.2, Search Fee: $30.00 Max Fee : $150.00 per request, Statute Title 22 Part 4 Chapter 401 Section 1711-A, Search Fee : $22.88 Oregon Medical Board, Division 12. The provider or medical records company may collect a charge not to exceed $20.00 for certifying a patient's medical record. Pages 51+ : $0.25 per page Pages 200+: $0.10, Worker's Comp: Electronic RecordsIf the requested records are provided on a digital or other electronic medium and the requesting party requests delivery in a digital or electronic medium, including electronic mail. Pages 1+:$1.00 per page, Search Fee : $26.00 Any fee that the health care provider may impose for providing such information (or a summary or explanation of such information) in an electronic format shall not be greater than the labor costs in responding to the request. Retrieving, copying and transmitting existing medical reports and records, to include copying of medical notes and/or records supporting a bill or invoice for charges for treatment or services: $.30 per page for pages 61 and thereafter. X-rays : Actual cost of reproduction, Search Fee : $18.53 flat fee (First ten pages or fewer) When section 144.292 applies, the maximum charges for 2023 are $1.64 per page for copy charges and $21.88 for retrieval fees. Pages 51 100 : $0.96 The amount paid for furnishing duplicates of records shall be the accrual expense to prepare duplicates not to exceed the following: $90 plus $.10 per page for more than 200 pages, Source: Iowa Admin. Pages 11 50 : $0.68 per page We've served as a valuable asset to insurance and law firms since 2014 by quickly retrieving medical records at the cost dictated by each state. A reasonable professional fee charged by a physician for the review and preparation of a narrative summary of the patient's medical record. Pages 1+ : $1.00 per page Social SecurityAttorneys representing patients who are applying for social security benefits and indigent may receive records for FREE. (c) The authority shall maintain a reserve balance in the Emergency Medical Services Personnel Fund of 5 percent. A patient whose records are copied or searched for the purpose of continuing to receive medical care is not required to pay a charge for copying or for the search. Charges A. Page 1 : $5.00 Pages 1 100: $1.00 per page the per page fees)., Search Fee: $17.96 2322B(m), Search Fee: $30.00 (Includes pages 1-25) X-rays and other media: Actual cost of reproduction, A reasonable fee for providing copies of medical records in electronic format is a charge of no more than: $25 for 500 p . Search Fee : $ 25.00 Max Fee for Electronic: $186.18, Pages 31+ : $0.50 per page N.J.A.C. Pages 26 100 : $0.50 per page Pages 1+: $1.00 per page Max Fee: $150.00, Microfilm and other media: Pages 1 30 : $0.65 per page Pages 6+ : $0.50 per page There is no Idaho statute regarding the cost of copying medical records. State laws typically permit providers to charge a per-page copy fee, of up to a certain dollar value, or to charge a flat fee of up to a certain amount for the entire medical record. Pages 1 - 25: $1.00 per page Pages 1 50 : $0.37 per page CITE: The University of Texas Medical Branch, Paper Records Suite 400 This further reduces the burden of documenting a specific level of history and exam. OAR 847-012-0000, Search Fee: Pages 6+: $0.50 per page, In 2021, the AMA changed the documentation requirements for new and established patient visits 9920299215. Log in to myUCLAhealth portal and fill out the online form. Pages 41+ : $0.57 per page .305 Subpoena of records -- Certification of copies -- Personal delivery. If you notice a fee is incorrect or outdated, pleaseContact Us. $0.35 cents per page for pages 101 and above, $1.74 per page for microfiche or microfilm copies, Actual shipping costs and any applicable taxes. Patients may be charged the actual cost of reproduction for electronic records and record formats other than paper, such as x-rays. Pages 351+: $0.25 per page Pages 26+: $0.50 per page ACA Sect. $21.16 for locating a patient's records, per request, $0.32 cents per page for each additional page. ---These fees are set forth by each state's lawand DO NOTreflect charges for the patientor patient directive requests, which will vary based on new updates to the HITECH ACT, valid as of 4/2016. The provider or medical records company may charge the actual costs of mailing the medical record. In no event shall the charge for pages exceed $100.00. Below are each states current copy fees. Pages 6+ : $0.50 per page (per admission, in addition to above $15 fee) Pages 51+: $0.35 per page Pages 1+ : $0.76 per page. Charges assessed under this paragraph may not exceed $150.00. Code 1158 (2), If the request is made other than by the patient or the patient's personal representative, total costs for copies and all services related to those copies shall not exceed the sum of the following: An initial fee, which compensates for the records search: $20.68 $1.36 per page for the first 10 pages $0.70 for pages 11-50 $0.28 for pages 51 and over Pages 1+ : $0.58 per page 50% of the per-page charge for paper copies: No more than $1 per page for medical records in paper, electronic format, $1.50 per image for records on microfilm/microfiche, Source: N.J. S2253; NJAC 8:43G-15.3 (d); NJ Stat 26:2H-5n, A reasonable charge is not more than $30.00 for the first 15 pages. Effective January 1, 2022, this new law will expand the circumstances that a healthcare facility must provide a patient one complete copy of their medical records free of charge. X-rays :$22.19 + $11.07 per image 10/17/2022 | BSW . When the type of record requested cannot be photocopied (such as radiology films or fetal monitoring strips), practices may charge the cost of reproducing the records. Pages 26 50 : $0.71 per page Reasonable Fees. Pages 11+ : $1.67, Texas Health & Safety Code 241.154 For Hennepin County call Hennepin County Immunization Services at (612) 348-2741 and press 2. Note: The rates listed above are subject to change depending on new rulings in each state. Per page fee for paper pages 61+. A licensed physician may provide a summary report of the patient's medical record in lieu of copying the record if the patient consents. Pages 1 5 : $18.00 flat fee (1) Except as otherwise provided in this section, if a patient or his or her authorized representative makes a request for a copy of all or part of his or her medical record under section 5, the health care provider, health facility, or medical records company to which the request is directed may charge the patient or his or her authorized $27.14 A per page fee of $0.20 for electronic copies, not to exceed $150.00 (including the search and handling fee), $10.00 for records certified by affidavit, A reasonable cost-based fee for the labor cost if preparing the explanation or the summary and for the supplies for creating the explanation or summary. Evidence Fee: $15.00 NOTE: A patient, as defined by this rule, shall not be charged the initial fee for the patients own medical record. *PLEASE NOTE:Fees are subject to change based on new laws passed in each state throughout a calendar year. Records Requested For Dates of Injury Only: Annotated Code of Maryland Health-General Article Title 4. The Department of Health and Human Services has stated that the labor costs may not include costs associated with searching for and retrieving the requested information. Title 63 Professions Of The Healing Arts/Chapter 2 Medical Records/63-2-102 andTennessee Code Annotated 68-11-304, Hospitals Records: Or, 1542 Kingsley Avenue Suite 143 Orange Park, FL 32073, MI Comp Law 333.26269 (adjusted based on CPI in 2022). Postage : Actual cost of mailing, Pages 1 10 : $30.00 Flat Fee We also offer a wide range of time- and cost-saving document management services. $0.61 per page for all pages following the first 30 pages, Max fee for electronic records: $186.18 (regardless of number of admissions), Max fee for paper records: $248.23 (per admission to the health care facility), Plus actual postage and applicable sales tax, X-rays: The cost of materials and supplies used to duplicate the X-ray and the labor and overhead costs associated with the duplication. 2022 Copy Fees Reasonable costs incurred by a health care provider in making copies of medical records shall be borne by the requesting person. $0.86 for the 61st through the 400th page of provided copies; $0.47 for any remaining pages of the provided copies; and, the actual cost of mailing, shipping, or otherwise delivering the provided copies. X-rays: $20.00 flat fee (for hospitals) + reasonable production costs $10.00 flat fee (for all other healthcare providers) + reasonable production costs RS 40:1165.1 Maine Paper Records Search Fee: $5.00 (includes the first page) Pages 2+: $0.45 per page Max Fee: $250.00 Electronic Records A reasonable fee may be charged. Pages 1 - 5:$15.00 (per admission) State of Idaho; Who's My Legislator? Max Fee (electronic records) : $150, Paper Records: Pages : 1+ : $0.50 per page Max Fee for electronic records: $120.32, Search Fee: $15.00 Pages 51 250 : $0.60 per page Pages 26 350 : $0.50 per page Actual costs may not include a retrieval fee or the costs of new technology, maintenance of the electronic record system, data access or storage infrastructure. Pages 31+ : $0.50 per page Search Fee : $25.34 Social Security : No charge for a request to support a claim under the social security act. Pages 16+: $0.25 per page Pages 26 350 : $0.50 per page Search Fee : $10.00 Pages 1 - 30: $1.24/page Pages 101+ : $0.62. Codes 99202-99215 in 2021, and other E/M services in 2023. If you need your records because you are appealing the denial of your Social Security disability or SSI application, you can get a free copy of your medical record once every two years . $0.76/page Max Fee : $100.00 per request, X-rays: Search Fee : $10.00 Pages 1 25 : $0.50 form), check, or money order made payable to EMS PERSONNEL FUND.. CONTINUE NEXT PAGE (INSTRUCTIONS) Form # RL-01 Revised 03/2022 STATE USE ONLY How fast is invoicing? $0.75. X-rays and other media : Actual cost of reproduction, Pages 1+ : $0.60 per page $0.46 per-page charge for each page in excess of 100 pages. If the records are stored with a third party or a third party responds to the request for records in paper or electronic media, the provider may charge additionally for the actual charges incurred from the third party. 65-4971 (b)] which required the Secretary of Labor to annually adjust the maximum fees that may be charged for non-workers compensation medical records copying, was repealed by the 2011 Kansas Legislature. Pages 11 50 : $12.00 flat fee (+ $16.00 = $28.00 total) Second Request : $0.50 per page, Paper Records Pages 51+: $0.18 per page Pages 21 - 50: $0.64/page 6152, 6152.1 and 6155 (adjusted based on CPI in 2023; effective January 2023). WAC 246-08-400 states that the fees a provider may now charge cannot exceed the fees listed below: (1) Copying charge per page: a. The fee for copying records in electronic format is 75% of the per-page fee (see below) and may not exceed $80.00, as well as the actual cost of postage and handling. For electronic records, retrieved from a scanning, digital imaging, electronic information or other digital format in an electronic document, a charge of 50% of the per page charge for paper copies listed above. For example, if you want to print pages 80 and 81 in the 2015 Schedule of Medical Fees, you would tell the printer to print pages 84-85. Title 35, Chapter 2, Article 6, Section 35-2-611(b) If requested, the health care provider shall provide the requestor, at no extra charge, a certification page setting forth the completeness of the X-rays and other imaging media on file. 1999 regular legislative session. 4612.2 Standard of Conduct, Search Fee: $1.00 (Per year per request) A fee of up to $1.00 may be charged for each year of records requested. X-rays: $9.50 per copy, Search Fee : $28.44 Specifically, the annual adjustment is based the Consumer Price Index for all Urban Consumers, South Region . Pages 51+ : $0.25 per page Notary fee, not to exceed $2.00, if requested. Pages 1+: $1.00 per page There are fees associated with obtaining paper and electronic copies of your medical record. $0.25 per page thereafter for such copies, $1.00 per page for hard copies from microfilm or other micrographic process, Fee for search and handling not to exceed $20.00, For x-rays- a fee for search and handling not to exceed $10.00 and the actual cost of supplies for and labor of copying the requested X-ray series or study or other imaging study. X-rays/Other Media: Actual reproduction cost, Storage Fee: A reasonable fee may be charged for records stored off site, Microfilm/Other Media: Actual reproduction cost, Rush Fee: Additional $10 for requests completed/sent within 2 days, 11+ Pages: $12.00 flat fee (+ $16.00 = $28.00 total), Second copy request (same patient and same records): $1.00/page, From hospitals: $20 flat fee + reasonable production costs, From other healthcare providers: $10 flat fee + reasonable production costs, Social Security: FREE for request to support a claim, but must be specified in the request letter. A covered entity may impose "reasonable", cost-based fees for copying medical records. You can see the full details on our pricing page. However, a patient can be charged the other permitted fees (e.g. The new maximum fees for copying will be $28.57 plus $0.66 per page for the cost of labor and supplies for copies provided in paper form and $26.75 for additional costs if records are maintained off-site. Labor and supplies Electronic Records Actual cost Additional Fees and Costs $0.50/page fee for microfilm. Pages 1+ : $1.35 per page Pages 101+: $0.50 per page By default, all record requests are returned via USPS First Class mail at no cost. Pages 1 - 20: $1.83/page 22 Tex. Pages 1 25 : $20 Flat Fee You can rely on RRS to retrieve records from all 50 US states. 8:43G-15.3, health care providers and medical records companies were no longer allowed to charge the fees authorized by state law for those medical records requested by the patient to be provided to third parties such as attorneys. First Request : Free Providers may charge a patient no more than the actual cost of reproducing x-rays, plus no more than $10 for the time spent retrieving and copying the x-rays. Pages 31+: $0.94/page, Search Fee: $20.00 Electronic Records: $27.46 plus $0.63 per page, or $120.32 total, whichever is less, for copies provided electronically. Per page fee for first 10 paper pages. Microfilm: $2.00 per page, Search Fee: $25.88 Pages 151+: $0.20 per page, Search Fee: $33.60 Pages 31+:$0.61/page A provider may charge an amount necessary to cover the cost of labor and materials for furnishing a copy of an X-ray or similar special medical record. Pages 26 - 50: $0.84/page Certification Fee: $25.00, Section 11-1-52, Mississippi Code of 1972, Worker's Comp: Records Requested For Dates of Injury Only: Max Fee: $150.00, Paper Records: Search Fee : $10.00 We do a quality check to make sure the records are for the correct person, legible, within the correct time frame, and the type of records requested. Pages 2+: $0.45per page $0.90 per page for pages 21-60. Social Security:No charge for any request made under the provision of the Social Security Act. Paper Format: A reasonable fee for providing the requested records in paper format shall be a charge of no more than $25.00 for the first 20 pages and $0.50 per page for every copy thereafter. Pages 1 25 : $1.00 per page 146.83 (3f)(c) (adjusted based on CPI in 2021). Pages 26+: $0.25 per page, 13:35-6.5, Pages 1 - 15: $30.00 flat fee Search/Storage Fee: $15.00 (only charged if records are retrieved from an off-site location) Source: 19 Del. Postage, to include packaging and delivery cost. Affidavit/Certification: $20.00, Our Fair Pricing model presents a $40 fixed flat fee for handling all aspects of a typical record request. Pages 1 25 : $1.00 per page The person requesting copies of records shall reimburse the facility or healthcare practitioner for all reasonable expenses, including the costs of independent copy service companies, incurred in connection with such copying not to exceed a handling charge for processing the request, and the actual postage or shipping charge, if any, plus copy charges. Sometimes providers or copy services send incomplete records, and its impossible for us to identify if they left something out. State laws typically permit providers to charge a per-page copy fee, of up to a certain dollar value, or to charge a flat fee of up to a certain amount for the entire medical record. 735 ILCS 5/8-2005, Search Fee: $20.00 flat fee (first 10 pages) Pages 1 - 40: $0.27/page CITE: New Hampshire Revised Statutes Annoted Index | nhrsa.org, Hospitals (Attorneys representing patients, Insurance, Subpoenas): If a medical record exists in a digital or electronic format, the hospital may assess reasonable actual costs of staff time to create or copy the medical record and the costs of necessary supplies and postage. "Board rules define a reasonable fee for providing paper copies of medical records as no more than $25 for the first twenty pages and $.50 per page for every copy thereafter. Pages 1+ : $0.75 per page, Records Requested For Dates Prior To / Outside of Injury: $2.55/page (1-10) Max Fee: $250.00, Electronic Records Pages 61+: $0.50 per page Accordingly, effective January 1, 2023, the following fees may be charged by a health care facility or health care provider in response to a request for production of medical charts or records: The fee may include only the cost of supplies (including cost of paper and/or electronic media), labor, and postage. Copyright 2023 HCNC All rights reserved. 44-115-80, Hospital: Certification Fee : $9.70, Workers Comp: Pages 101+: $0.25 per page Several states update their medical record copying fees annually based on the consumer price index. Storage Fee: $27.51 (Additional fee if records are retrieved from an off-site location) Pages 401+ : $0.43 per page, Microfilm: Search Fee:$20.00 (Includes pages 1-25) (Patient's access to medical records (847-012-0000) (1) Licensees of the Oregon Medical Board must make protected health information in the medical record available to the patient or the patient's representative upon their request, to inspect and obtain a copy of protected health information about the individual, except as provided by law and this rule. X-rays, imaging and other media : $5.00 per page $25.00. $0.63/page Yes, we work with Ciox, MRO, and ScanSTAT. Nashville, TN 37209 A reasonable fee for providing health care information may not exceed $0.50 for each page for a paper copy or photocopy. In addition to the fees above, practices may charge the following: When the records are mailed, practices may charge the actual cost of postage or shipping. Records not contained in the abstract will be assessed a reasonable copy fee. The charges for providing digital imaging media copies shall not exceed $200.00, plus all postage charges actually incurred. Pages 1 40 : $0.53 per page The hospital may charge a reasonable fee, not to exceed the hospital's actual cost. Printing Note: When printing a specific page or pages from any of these documents, your printer will use the page number shown in the box at the bottom of the Acrobat Reader window, not the page number shown on the actual document. to annually determine the maximum allowable fees for copies of patient records. 164.524(c) (2014) [Note that this federal law governs in absence of any state law. Pages 31 - 100: $0.50 per page Pages 1 25 : $1.12 per page Source: O.C.G.A 31-33-3 (adjusted based on CPI in 2019), Search Fee: $30.00 flat fee (first 150 pages), Maximum allowable fee of $5.00 if a search results in no records found, Source: Georgia State Board of Workers Compensation Medical and Dental Fee Schedule (2020). Minimum charge: $10.00, Paper Records: The information provided here is the most up to date available as of the original date of publication. $15 flat fee for first 30 pagesor $0.50 per page If requested, the health care provider shall provide the requestor, at no extra charge, a certification page setting forth the extent of the completeness of records on file. (1) Any licensed facility shall, upon written request, and only after discharge of the patient, furnish, in a timely manner, without delays for legal review, to any person admitted therein for care and treatment or treated thereat, or to any such person's guardian, curator, or . California Health & Safety Code section 123100 et seq. Search Fee: $20.00 (includes pages 1 - 5) Note: Attorneys representing patients who are applying for social security benefits may receive records for FREE. This information is meant as a guide and should be independently confirmed for your individual circumstances or reason for requesting medical records. In this situation, once you inform us, we go back to the provider to get whats missing at no additional fee to you. Pages 51+: $0.50per page, Search Fee: Pages 41+: $0.16/page.

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